LearnWorlds Pricing Guide: Choose The Right Plan

?Which LearnWorlds plan will match your goals, budget, and growth trajectory?

Table of Contents

This guide helps you evaluate LearnWorlds pricing and choose the plan that fits your needs. You will find a clear breakdown of tiers, features, costs to consider, and practical recommendations so you can decide with confidence.

Why the right plan matters

Choosing the correct plan affects your ability to create, sell, and scale courses efficiently. The right plan balances cost, revenue retention, functionality, and long-term flexibility for your business model.

LearnWorlds pricing structure — what to understand first

LearnWorlds offers tiered plans, billing flexibility (monthly vs annual), and optional add-ons that influence the final cost. You should evaluate base subscription fees, transaction or platform fees, payment gateway charges, and any extra costs for white-labeling, custom integrations, or dedicated support.

Billing cycles and discounts

You will typically get a lower effective monthly rate if you commit to annual billing. Determine whether you prefer monthly flexibility for early testing or annual savings once you validate product-market fit.

Transaction fees vs gateway fees

Payment gateways (Stripe, PayPal) charge processing fees (commonly a percentage plus a fixed amount per transaction). Some LearnWorlds plans also add platform transaction fees on lower tiers. Always calculate combined fees so you know net revenue per sale.

Typical LearnWorlds plan tiers (overview)

Use the following simplified comparison to orient yourself before reviewing detailed features. Exact plan names and prices may change; confirm current rates on LearnWorlds’ site. The table below maps common needs to typical plan tiers and approximate price ranges.

Tier name (common mapping)	Typical monthly range (approx.)	Suitable for	Key differentiators
Entry / Starter	$20–$40	New creators testing product-market fit	Low monthly cost, basic course creation, platform branding, limited advanced features
Growth / Creator / Pro	$60–$120	Individual professionals & small businesses scaling sales	More customization, advanced course tools, certificates, affiliate tools
Business / Learning Center	$200–$400	Training teams, institutions, multiple instructors	Extended SCORM support, compliance, bulk enrolments, advanced analytics, white-label
Enterprise / Custom	Custom pricing	Large organizations, heavy customization, single sign-on (SSO)	Dedicated account management, custom integrations, SLA, onboarding services

You should use these categories as guides rather than definitive labels; LearnWorlds periodically renames or adjusts plan features.

Feature-by-plan considerations — what to prioritize

When comparing plans, evaluate the specific features that affect your workflow and revenue. Below are critical areas and what to watch for.

Course creation and content types

You will want support for video, audio, text, PDFs, SCORM, and interactive elements. Check whether a plan supports:

Unlimited courses and content uploads
SCORM/xAPI (important for corporate training)
Interactive video and quizzes Higher tiers typically unlock advanced interactive features and SCORM/xAPI compatibility.

Website, landing pages, and design control

Your course storefront impacts conversions. Look for:

Customizable templates and page builders
Ability to host your domain
White-labeling (remove platform branding)
Advanced CSS/HTML access for full control If brand consistency is essential, choose a plan that includes white-label or removes platform branding.

E-commerce and payment processing

Assess how you will sell courses:

One-time purchases, subscriptions, bundles, coupons, trials
Payment gateways supported (Stripe/PayPal) and multi-currency options
Platform transaction fees (some tiers waive these)
Affiliate program support Ensure the plan supports the sales flows you need (subscription payments vs one-offs), and factor gateway plus platform fees into pricing strategy.

Student management and community features

Consider tools that help you manage learners and build community:

Drip content and course prerequisites
Cohort management and scheduled courses
Community forums, groups, or integrated social features
Bulk import/export of students Plans for institutions typically include more robust cohort and bulk management tools.

Marketing, automation, and integrations

You will likely use external tools for email marketing, CRM, analytics, and tracking. Verify:

Native integrations (Zapier, Mailchimp, ActiveCampaign)
Webhooks and API access for custom integrations
Built-in marketing tools (email templates, funnels, upsells) Higher tiers often enable full API access and advanced automation.

Reporting and analytics

Measure learning outcomes and business performance. Check for:

Sales reports and revenue dashboards
Learner progress, quiz performance, and completion rates
Custom report exports or BI integrations If you need compliance reporting or detailed learner analytics, choose a plan with robust reporting features.

Security, compliance, and enterprise features

For corporate or regulated training you will need:

SSO (SAML, OAuth)
Custom permissions and learner groups
GDPR compliance and data residency options (if applicable)
Dedicated uptime SLAs and advanced security Enterprise plans typically include these capabilities and formal contracts.

Support, onboarding, and account management

Evaluate the support model:

Email/support tickets vs priority/phone support
Onboarding sessions, training, and implementation help
Dedicated customer success managers for larger accounts You should estimate the value of faster onboarding and technical support against the cost of the plan.

Feature comparison table (simplified)

This table shows which features commonly appear on lower vs higher tiers. Actual availability depends on the current LearnWorlds offering.

Feature	Entry / Starter	Growth / Pro	Business / Learning Center	Enterprise
Custom domain	✓	✓	✓	✓
Remove platform branding	×	✓	✓	✓
Unlimited courses	✓	✓	✓	✓
SCORM/xAPI support	×	✓	✓	✓
Advanced interactive video	×	✓	✓	✓
Affiliate program	×	✓	✓	✓
API & webhooks	×	✓	✓	✓ (extensive)
Bulk enrollments	×	×	✓	✓
White-labeling	×	×	✓	✓
SSO & enterprise security	×	×	×	✓
Priority support	×	✓	✓	✓ (dedicated CS)

Use this matrix as a starting point; confirm exact inclusions with the provider.

LearnWorlds Pricing Guide: Choose The Right Plan

Which plan fits your situation? Profiles and recommendations

Match your use case to the plan tier that gives the best combination of cost and capability.

You are an individual course creator testing demand

You should prioritize low fixed costs and fast setup. The entry/starter tier usually gives enough functionality to launch a single or a few courses, integrate with payment gateways, and start marketing. Accept limited branding and feature constraints while you validate your idea.

Key considerations:

Use monthly billing for flexibility until you prove revenue.
Avoid paying for enterprise features you will not use.
Track sales and conversion so you can upgrade when justified.

You run a growing business selling multiple courses

You need more advanced marketing, affiliates, coupons, and removal of platform branding. A growth/Pro tier typically unlocks certificates, advanced course engines, and better page customization.

Key considerations:

Use annual billing if confident about growth.
Enable affiliate programs and upsells to amplify revenue.
Consider API/webhook access for CRM automation.

You are an institution or corporate training provider

You should focus on SCORM/xAPI, bulk enrollment, cohort management, SSO, and compliance reporting. The business/learning center tier usually offers these capabilities and better support for multiple instructors.

Key considerations:

Prioritize security, SSO, and reporting features.
Plan for dedicated onboarding and training for administrators.
Evaluate data residency and compliance for regulated industries.

You represent a large enterprise or need customization

Enterprise plans support white-labeling, SLAs, dedicated account management, and bespoke integration. These plans can include training, implementation, and tailored contract terms.

Key considerations:

Factor in implementation time and costs for custom integrations.
Negotiate SLA, uptime guarantees, and support hours.
Confirm upgrade paths and long-term vendor commitment.

How to compare total costs — a practical approach

Calculate your total monthly or annual cost by summing:

Platform subscription fee (monthly or annual equivalent)
Payment gateway fees (percentage + fixed amount per transaction)
Platform transaction fees (if any)
Add-ons (white-label, extra storage, additional seats)
Third-party integrations or tools you will pay for (email service, CRM)
Implementation/onboarding costs (one-time)

Example worksheet (estimated figures; replace with actual quotes):

Subscription plan: $99/mo (Growth)
Payment gateway fee: 2.9% + $0.30/transaction
Platform transaction fee: 0% (on this plan)
Monthly marketing tools: $50
Total estimated monthly: sum above adjusted for expected monthly transactions

Run scenarios for low, medium, and high sales volumes to understand break-even points.

Cost scenarios — examples to help decision-making

These hypothetical scenarios show how fees can affect net revenue. Use them to test your pricing and plan choices.

Scenario A — Early creator testing:

Price per course: $50
Students per month: 20
Monthly gross revenue: $1,000
Gateway fee: 2.9% + $0.30 → average per transaction ~$1.75
Platform fee: none (on chosen plan)
Net revenue ≈ $1,000 – (20 × $1.75) = $965 minus subscription cost

Scenario B — Growing catalog, subscription model:

Monthly subscription price: $20
Subscribers: 200
Gross recurring revenue: $4,000
Gateway fee (monthly subscription transactions): assume same rate, with fewer transactions if recurring
If platform fees apply (e.g., 5%), costs increase significantly; choose a tier without transaction fees at this volume.

These simple models help you determine when moving from a lower-cost platform plan to a higher-tier plan (with higher fixed fee but fewer transaction charges and more features) becomes more economical.

Tips to save money and maximize ROI

You can reduce costs and increase revenue without sacrificing essential functionality. Consider the following tactics.

Use annual billing when ready to commit

Annual plans often offer a significant discount compared to monthly billing. Choose annual billing when you have validated your product and forecast predictable revenue.

Avoid unnecessary add-ons early

Start with core features required for launch; add advanced capabilities after they contribute to revenue. This reduces wasted subscription spending.

Optimize pricing and reduce refunds

Your pricing strategy influences transaction volumes and churn. Test pricing tiers, bundles, and limited-time offers to find the optimal price point that converges revenue and retention.

Consolidate third-party tools

Reduce overlapping subscriptions by favoring platform-native features where feasible. For example, use the platform’s built-in email and funnels initially before adding a paid CRM.

Use affiliate marketing and upsells

Amplify sales through affiliates and course bundles. These tactics lift average order value and can offset platform costs.

Migration, trials, and testing before committing

You should test the platform with a pilot course or free trial before committing. Confirm support response times, ease of content import/export, and real transaction processing in your region.

Trial and sandbox testing

Use the free trial to:

Publish a course and perform a test purchase (use a real payment gateway in sandbox mode).
Check page load speeds, video streaming quality, and mobile experience.
Validate integration with your email marketing and CRM.

Migration considerations

If you are moving from another LMS:

Verify content export formats (SCORM, video files, quizzes).
Plan for data migration (student records, progress).
Factor migration time and potential downtime into rollout planning.

Frequently asked questions (FAQ)

Below are answers to common questions you will want to ask when choosing a plan.

Will switching plans cause downtime or data loss?

Switching plans generally does not cause data loss; it changes feature availability and billing. Confirm this with LearnWorlds support and perform a backup before significant changes.

How are transaction fees applied?

Transaction fees can include payment gateway charges and platform fees on some plans. You will see gateway fees per transaction and platform fees as a percentage on lower tiers in some models. Calculate both for net revenue.

Do I need the most expensive plan to run professional courses?

Not necessarily. Many professional creators run successful businesses on growth-level plans if they can accept some limitations (e.g., branding, advanced enterprise integrations). Choose the lowest plan that provides the capabilities you truly need.

Can I get volume discounts for high student counts?

Enterprise negotiations often include volume discounts, custom SLAs, and tailored support. If you expect large enrollments, request a custom enterprise quote.

Is customer support different by plan?

Yes. Higher tiers frequently include faster response times, onboarding help, and a dedicated customer success manager. Factor support quality into complex deployments.

Choosing with confidence — a decision checklist

Use this checklist to confirm you’ve considered core factors before you commit.

What is your monthly revenue target and expected transaction volume?
Do you need SCORM/xAPI or corporate compliance features?
Is white-labeling and custom domain important for your brand?
Which payment flows do you require (subscriptions, installments, bundles)?
What integrations must be supported (CRM, email, analytics)?
How important are advanced analytics and reporting for your operation?
Do you need SSO, custom roles, or enterprise security?
Are you willing to commit to annual billing for savings?
What onboarding or support level will accelerate your launch?

Answering these questions will narrow your choices to the most appropriate plan.

Final recommendations

You should choose a plan that meets immediate requirements without overpaying for unused features, while also providing a clear upgrade path as you scale. Start with minimal necessary capabilities if you are validating a course idea, and move to a growth or business plan when your user base, revenue, or compliance needs justify it.

If you are testing: start on an entry/starter plan with monthly billing.
If you are growing revenue and need brand control: upgrade to a growth/pro plan and switch to annual billing if feasible.
If you run institutional or corporate training: choose a business/learning center tier with enterprise-ready features.
If you need scale, SLAs, and custom integrations: negotiate an enterprise agreement.

Next steps

Create a simple financial model using expected students, price per course, and transaction volumes to calculate net revenue under different plan assumptions. Then request current plan details and a trial from LearnWorlds to validate performance and integration capabilities.

Closing thoughts

Your platform choice is both a technical and commercial decision. By carefully weighing subscription costs, fees, required features, and support levels, you can select a LearnWorlds plan that empowers your learning business while protecting margins and providing room to scale. Make the decision based on real metrics and pilot results rather than feature lists alone.